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Teams Meeting Recording changes! Stream or OneDrive?

Microsoft have posted a change (MC222640) in the message center which details the upcoming changes to the location of Teams meeting recordings.

They are changing the storage from Microsoft Stream to OneDrive and SharePoint. It is important to understand the timelines and the required actions that need to be taken.

  • Early October 2020 – The policy for changing the location is made available.
  • End of October 2020 – Meeting recordings in OneDrive and SharePoint will have support for English captions via Teams transcription features.
  • Rolling out January 2021 – All new Teams meeting recordings will be saved to OneDrive for Business and SharePoint unless you delay this change by modifying your organisation’s Teams Meeting policies and explicitly setting them to Stream. Seeing the policy reporting as Stream is not enough. You need to explicitly set the policy value to Stream.
  • Rolling out March 2021 – No new meeting recordings can be saved to Microsoft Stream (Classic); all customers will automatically have meeting recordings saved to OneDrive for Business and SharePoint even if they’ve changed their Teams meeting policies to Stream. We recommend that customers roll this feature out before this date so that they can control the timing of the release.
Can we Opt-out of this?

Yes… and No… Starting January 2021 recordings will be changed to store into OneDrive for Business. This will happen automatically, but you can delay this by explicitly setting the configuration for the Teams Meeting policy to Stream. This will only delay until March 2021 when Microsoft flick the switch!

To change the meeting policy you will need to connect to Skype For Business online powershell module.

To delay the change, the policy you will need to ensure that stream is selected. This can be achieved by running the below command. Ensuring the “RecordingStorageMode” is set to “Stream”.

Identity – will depend on the whether you have more than one meeting policy and the names of those policies.

Can we change Before March?

Yes! you can set the policy to save recordings to OneDrive for Business by changing the “RecordingStorageMode” to the value “OneDriveForBusiness”.

For testing or pilot changes you can create a new Teams Meeting policy to assign to test/pilot users.

Make sure you are happy with all the policy configuration before apply it to users!

Confirm that the settings have applied,

To Apply it to users you can run the below commands. (More about policy assignment in a coming post!)

Confirm the user has the new policy assigned.

What do the users see?

So lets break this down into two types of meetings, User Private Meetings and Teams Channel Meetings.

Private Meeting recordings

Before changing the configuration, Meeting recordings would be in Stream under the Meetings tab – for now..

Once the policy change has been made and a meeting has been recorded it will now store it in the Organisers OneDrive for Business folder in a folder called Recordings.

Note that the status is the “blue cloud” meaning that the files are online and not automatically downloaded locally.

Browsing to the users OneDrive for business online page you will see the recording is available.

Teams Channel Meetings

Team Channel meeting recordings are stored differently, these are stored in the channel documents for that team.

For example, a channel meeting has been recorded, you can see that it has saved into the “Channel”.

You can either, browse to the SharePoint site manually or right click on the clip and select “Open in OneDrive”. It should open the SharePoint location where the recording is stored.

Sharing and Permissions

The eagle eyed of you will have noticed a sharing icon next to the recording files. This is because the recordings are shared with the attendees of the meeting.

For non-channel meetings that have been recorded, All meeting invitees, Except external users, will automatically get a personally shared link. External users will need to be added to the shared list by the meeting organiser.

The below table has been taken from MS article on what permissions and rights are applied in different meeting scenarios.

Meeting typeWho clicked on Record?Where does the recording land?Who has access? R/W, R, or sharing
1:1 call with internal partiesCallerCaller’s OneDrive for Business accountCaller is owner and has full rights.

Callee (if in the same tenant) has read only access. No sharing access.

Callee (if in different tenant) has no access. Caller must share it to the Callee.
1:1 call with internal partiesCalleeCallee’s OneDrive for Business accountCallee is owner and has full rights.

Caller (if in the same tenant has read-only access. No sharing access.

Caller (if in different tenant) has no access. Callee must share it to the Caller.
1:1 call with an external callCallerCaller’s OneDrive for Business accountCaller is owner and has full rights.

Callee has no access. Caller must share it to the Callee.
1:1 call with an external callCalleeCallee’s OneDrive for Business accountCallee is owner and has full rights.

Caller has no access. Callee must share it to the Caller.
Group callAny member of the callMember who clicked on Record’s OneDrive for Business accountMember who clicked on Record has full rights.

Other members from the same tenant have Read rights.

Other members from different tenant have no rights to it.
Adhoc/Scheduled meetingOrganizerOrganizer’s OneDrive for Business accountOrganizer has full rights to the recording.

All other members of the meeting have read access.
Adhoc/Scheduled meetingOther meeting memberMember who clicked on RecordMember who clicked on Record has full rights to the recording.

Organizer has edit rights and can share.

All other members have read access.
Adhoc/Scheduled meeting with external usersOrganizerOrganizer’s OneDrive for Business accountOrganizer has full rights to the recording.

All other members of the meeting from the same tenant as the organizer have read access.

All other external members have no access, and the Organizer must share it to them.
Adhoc/Scheduled meeting with external usersOther meeting memberMember who clicked on RecordMember who clicked on Record has full rights to the recording. Organizer has edit rights and can share.

All other members of the meeting from the same tenant as the organizer have read access.

All other external members have no access, and the Organizer must share it to them.
Channel meetingChannel MemberTeams’ SharePoint location for that channelMember who clicked on Record has edit rights to the recording.

Every other member’s permissions are based off of the Channel SharePoint permissions.

Hope that all makes sense!

Thanks for reading!

Sam

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